vAutoBots by vAutoStock
Stop re-typing jobs into your DMS.
vAutoBots keys the work your team records in vAutoStock into Keyloop or Gemini: WIPs, job lines and invoices. It runs on a Windows PC at your dealership.
Works with Keyloop and Gemini. Ask about others. One Windows 10 or 11 PC, or a RemoteApp session.
The problem
The same job, typed twice.
Written up on the floor, then keyed in again at the desk.
At the desk today
- Every job line and invoice keyed by hand.
- A busy week and the DMS falls behind.
- One slip puts a wrong cost on the car.
- Month end brings a pile of invoices.
With vAutoBots
- Work reaches the DMS without anyone typing.
- It checks the reg on each invoice and stops if it doesn't match.
- Done or failed shows in vAutoStock.
- Anything that fails stays in the queue for a person.
What it does
Job lines and invoices, without the typing
It works Keyloop and Gemini screens as a person would. What it does depends on your DMS; we'll show you which steps on the demo.
-
01 · Invoicing
Invoices finished jobs
In Keyloop, it processes each finished job and runs the invoice.
-
02 · Job lines
Keeps job lines current
Updates the status of job lines on the DMS as work is signed off.
-
03 · Filing
Files invoices in iStoreDocs
On Gemini sites that use it, saves each invoice there.
-
04 · Checks
Stops on a mismatch
It checks the reg on each invoice and stops if it doesn't match.
-
05 · Reporting
Shows you what it did
Done or failed shows in vAutoStock; the log and screenshots stay on the PC.
-
06 · Set-up
One PC at your site
Windows 10 or 11, signed in to your DMS. No new servers to buy or run.
We'll show it on your own process.
How it works
Live in three steps
We set it up. Your staff carry on in vAutoStock.
-
Set up
We install the robot
On a Windows PC at your dealership, signed in to Keyloop or Gemini.
-
Connect
It picks up the work
From vAutoStock, as jobs are signed off.
-
Run
It keys in and reports back
Field by field. Failures are flagged for a person to check.
After hours too. Runs when your team has gone home. It uses that PC's screen while it works.
See it working with your DMS.
Compare
vAutoBots or keying it by hand?
Same work, same DMS, no re-typing.
| What you need | vAutoBots | By hand |
|---|---|---|
| Keyed in with nobody at the keyboard | Yes | No |
| Stops on a mismatched reg | Yes | No |
| Failures flagged, with a log | Yes | No |
| What it needs | One Windows PC on site | Someone's time |
Pricing
Set up once, then monthly
- A one-off set-up fee per process automated. Typical set-up around £5,000 ex VAT.
- A monthly fee for running, updates and support.
- No per-task charges.
- No fixed term: one month's notice.
We quote once we've seen what you'd hand over.
Part of vAutoStock
Works with the rest of vAutoStock
Its work comes from vAutoStock. The other products share the same record.
-
For dealer groups
vAutoStock Enterprise
Prep across all your sites, on your team's phones. It feeds vAutoBots.
vautostock.app -
For parts teams
vAutoParts
Quote, order, deliver and match the invoice, across several dealers.
vautoparts.co.uk -
For service teams
vAutoWorkshop
Updates service customers by email in your name (texts need an SMS account), with call lists for advisors.
vautoworkshop.com -
For independents
vAutoStock Lite
The app on its own. From £50 per month, inc VAT, up to 50 vehicles, billed annually.
vautostock-lite.app -
For buyers
vAutoCars
A UK marketplace for vAutoStock dealers' cars. No listing fees.
vautocars.co.uk
Questions
What dealers ask us first
Anything else? Send us a message or call +44 20 8050 5522.
What is vAutoBots?
Software that keys work from vAutoStock into Keyloop or Gemini, from a PC at your dealership. It processes WIPs and invoices them and updates job line status (Keyloop), and files invoices into iStoreDocs (Gemini).
Does vAutoBots need vAutoStock?
Yes. It takes its work from vAutoStock, where your staff record it.
Which DMS does vAutoBots work with?
Keyloop and Gemini. Ask us about other DMS.
What does our IT team need to do?
A Windows 10 or 11 PC with the DMS installed (or a RemoteApp session), plus outbound HTTPS to vautobots.com. No inbound ports or new servers.
What happens if a task fails?
It's marked failed, with a log, so someone can put it right.
Where are our DMS logins kept?
Your DMS login stays on that PC, in the robot's settings, and your staff can change it.
How much does vAutoBots cost?
A one-off set-up fee per process, typically around £5,000 ex VAT, then monthly. Quoted once we've seen how you work.
What if Keyloop or Gemini changes a screen?
We update the robot. It's part of the monthly fee.
Do we still check its work?
Yes. Anything that fails stays in the queue for a person.
See it with your own DMS
Watch it key in a real job.
Bring your process. We'll show what it takes off your desk.
Or call +44 20 8050 5522 · Mon to Fri, 9am to 5pm UK time